“Please don’t send the bill to me - send it to the treasurer.”
We do understand how organizations work. We also require that we deal only with one person, and our policy is “He who commissions gets the bill.” The reason is simple - he is the one to check that the goods are supplied as ordered. That is why we do not normally send the bill to the treasurer.
Please inspect the goods, mark the invoice “goods checked - please pay” or somesuch, and pass it promptly to the treasurer. Our normal terms are for payment on receipt of goods, but we do allow seven days for all this to happen.
Although such invoices are addressed to the commissioning person we do also clearly indicate the organization and describe the nature of the goods on the invoice, so there should be no worry about private items being charged to public accounts. If any of this is likely to be a concern, please let us know (beforehand if possible!) and we will arrange to do as you wish.
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